How to run the caving club

Here is a list of responsibilities and hints for the different committee positions

President

The president is responsible for coordinating the committee and making sure things get done. The important events through term are as follows:

• Committee meetings at the start and end of each term, generally used to ensure trips are being organised for the upcoming term and any other matters are being seen to.
• Caving meets, get the meets secretary to book huts and permits for 3 or 4 trips a term. Meets in the Michaelmas term should be booked well in advance of the start of term (mid Summer).
• Freshers fair, CUSU will send an email about booking a stall, we normally get a standard one with no extras. You need to organise a rota for people to man the stall. There is a rolled up poster in the tackle store, you should also take some gear and sign up sheets or laptop.
• Squash, generally we ask James to book a room in Pembroke for the Tuesday after the Fresher's fair, this needs to be done well in advance (Easter term). At the squash we have a presentation explaining what caving is and what the club gets up to. We also provide beer and nibbles and get people to sign up for the first two novice meets (payment is required to book a space).
• Pub meets should happen every week in a pub serving good ale.
• Socials, one or two curries or other more exciting events during each term is good, get a designated social sec to do it.
• New year meet, get as many people and gear to turn up to Bullpot Farm for the week surrounding new year. It's a blast.
• The annual dinner occurs towards the end of Lent term and is normally held as a private function in one of the colleges, get a keen fresher to organise it.
• Ardeche Easter trip, try to get some who speaks French to book the hut before Christmas.
• Expo, facilitate promotion and organisation of expo. Most of the work will be done by the expo organisers who are likely to include yourself.

Secretary

• Send BCA member details
• Renewal
• Take meeting minutes
• Affiliated with CNCC

Junior Treasurer

Michael to write

Meets Secretary

• Details about booking huts
• Good huts
• Details about cave permits
• Good novice caves
• Meet leaders
• Library is Pembroke contains guides

Lamp post

Adrian to write

Training Officer

• We tend to book Queens stage, email X
• Send documents X and Y
• We tend to book 6 to 10pm,
• Suggested gear for training

Tackle master

What gear do we have details about rope, washing chaining etc

Webmaster

Wookey to write